NT SUPERULES AUSTRALIAN FOOTBALL ASSOCIATION INC

CONSTITUTION

(a)       To promote, advance, foster and cultivate the game of Australian Football.

(b)       To assist in the educational advancement of the community by means of the development of a sense of fair play and a love of sport, in particular Australian Football.

(c)        To encourage, advance and assist in the development of an improved standard of physical fitness in all members of the community both individually and collectively, especially those of 35 years and over.

(d)       To educate, coach and encourage members of the Association in the game of Australian Football so that all members have the opportunity to reveal their maximum potential.

(a)      Membership shall be open to any member of the community who possesses an interest in the game of Australian Football.

(b)       There shall be the following categories :-

                        (i)         Ordinary member (must be 35 years and over)

                        (ii)        Associate member : and

                        (iii)       Life Member.

(c)        The Ordinary Members and Life Members shall be the general body of members of the Association with  the right to elect the committee and vote at General meetings.

(d)       The Annual Membership subscriptions for all categories shall be determined at each Annual General Meeting.

(e)       A Member having paid his annual subscription shall be deemed financial until the succeeding season’s subscription is due.

(f)         A properly constituted Annual General Meeting or Special General meeting may appoint a person, or persons as Life Members of the Association in recognition of services rendered in   promoting the interests and objects of the Association.  Election of Life Members must be approved by a 2/3 majority of the financial members present.

(g)       The committee shall have the power to expel or otherwise punish or penalise a Member.  Before any Member shall be expelled or otherwise punished or penalised, he shall be called before the Committee who shall inquire into his conduct giving such member every opportunity to defend himself and to justify the alleged misconduct.  Provided a quorum is established and a majority of the committee is present when the matter is inquired into, if the committee is of the opinion that such Member has been guilty of misconduct, then the Committee shall establish the penalty (if any) against such Member.   The Member must be given at least fourteen days written notice of the request to appear before the Committee. He    must also be given written details of the allegations against him.

(a)       The business and affairs of the Association shall be under the management of a committee consisting of a President, Vice President, Honorary Secretary, Honorary Treasurer, Honorary Registrar and eight Members.  The President, Vice President, Secretary, Treasurer and Registrar shall be elected by the Annual General Meeting.

(b)       The Committee shall, subject to decisions made at General Meetings, exercise all powers of the Association and do all such acts and deeds as may be necessary or expedient to carry out the objects of the Association.

(c)        Any Financial Member may be nominated and such nominations shall be made in writing and shall be proposed and seconded by two financial members of the Association and acknowledged by the nominee and such nomination is to be in the hands of the Secretary no later than seven days prior to the meeting

(d)       Any Committee Member excepting the President who shall have absented himself from three consecutive committee meetings without forwarding a satisfactory written explanation shall be deemed to have vacated his office.

(e)       A casual vacancy which occurs may be filled by the Committee from the Financial members  of the Association, subject to a maximum of three replacements in any one financial year.  A member so co-opted shall hold office for the unexpired portion of his predecessor’s term.  In the event that vacancies occur that prevent a quorum being attained or in the opinion of the Committee reduce the efficiency of the administration such vacancies shall be filled at a Special General Meeting called for that purpose.  Members so elected shall hold office until the Annual General Meeting which occurs second after their election.

(f)         The Committee shall meet as required to conduct the business of the Association.  The President or Secretary or four Members of the Committee shall have the power to call a meeting of the Committee.  The President of the association shall take the chair at all Committee meetings.  If the President is not present then the members in attendance shall elect a member to the chair.

(g)       The Chairman at all Committee meetings shall have a casting vote in addition to his deliberative vote.

(h)        The Committee shall have the authority do delegate any of its powers to a subcommittee to deal with any particular matter or matters and upon such terms as the Committee may think fit.  The President and the Secretary shall be ex-officio members of all subcommittees.

(i)         All acts or decisions done or made by any meeting of the Committee or any Member thereof shall, notwithstanding that it be afterwards discovered that there was some defect in the appointment of such Member, or all or any Members of the Committee, be as valid and effective as if they had all been properly appointed, unless it is proved that the appointment was made in fraud or bad faith

(j)         The quorum for Committee meetings shall be five members present in person.

(a)       The Annual General Meeting of the Association shall be held by December 31 in each year at such time and place as the committee shall determine for the following purposes

            (I)         To receive from the Committee a report, balance sheet and statement of income and expenditure for the preceding financial year.

            (ii)        To elect members of the committee and to appoint an auditor for the ensuing year.

            (iii)       To determine membership subscriptions.

            (iv)       To conduct any special business

(v)        Any other business of which notice shall have been given to the Secretary at least 10 days prior to the meeting. Notice of the Annual General Meeting shall be given to financial members no later than fourteen days prior to the meeting.

(b)       The Committee shall either on its own decision or on the requisition of four Committee Members or ten Members stating the business for which it is required convene a Special General Meeting for a specific Purpose.

(c)        The Secretary shall at least ten days before any Special General Meeting send to every member at his address in the Association’s books a notice of such meeting stating the date, time and venue and no business of a formal nature shall be brought forward at any such meeting unless notice thereof shall have been given as herein provided.

(d)       At all General Meetings the chair shall be taken by the President or in his absence by some Member elected by the meeting.  Every member entitled to vote shall have one vote and in the case of equality of votes the Chairman shall have a second or casting vote.

(e)       The quorum at all General Meetings shall be ten members or one sixth of the financial membership, whichever is the smaller.  An Annual General Meeting shall not lapse for want of a quorum with thirty minutes after the time appointed for such adjourned meeting then the meeting lapse altogether. A meeting shall be adjourned, if at any time during the course of such meeting, a quorum ceases to be in attendance.

(f)         At any meeting a declaration by the Chairman that a resolution has been carried or not shall be conclusive, except as provided in Clause 6(g)

(g)       A ballot shall be conducted if demanded by eight or more members.

(a)       The Secretary shall carry out his duties under the direction of the Committee and keep a true record of all minutes of all meetings, attend to correspondence, issue notices for meetings, keep records and carry out such duties as the committee directs.  The Secretary shall act as the public officer, unless otherwise decided by the Annual General Meeting.

(b)       The Treasurer shall receive all moneys payable to the Association and issue receipts for     same.  All moneys  so received shall be paid into the bank account of the Association.  The Treasurer shall present at each committee meeting a balance of the finances of the Association and shall keep proper books of account of all moneys received and disbursed and generally perform all such duties as directed by the Committee.

(a)       The financial year shall be from 1 November to October 31.

(b)       All moneys of the Association shall be paid into the account of the Association at such bank as the Committee may direct.

(c)        No moneys shall be drawn from the Association account other than by cheque signed by the bank signatories authorised by the Committee.

(d)       An annual statement of income and expenditure shall be audited by the person duly appointed at the preceding Annual General Meeting.  The auditor shall be a qualified accountant and a non-member of the Association.

(e)       The committee shall have the power to invest the funds of the Association in Trust Investments.

The Secretary shall supply a copy of the Constitution without charge:-

            (a)       To all new members on joining.

The Association shall be dissolved if :-

 (a)       A resolution to this effect is carried by a 2/3 majority at a General Meeting. Ten days notice of the proposed resolution having been given to all members.

 (b)       Financial membership drops to 15 or less.